Mapping meetings to projects
Rules that send each calendar meeting to the right project automatically — by title, attendee, or recurring series.
Once a calendar is connected, rules decide which project each meeting belongs to — so a suggested entry lands on the right project without you picking it every time. Set them up in Settings → Calendar & travel.
How rules are evaluated
Rules are checked top to bottom, first match wins (and where two rules tie, a series rule beats a title rule, which beats an attendee rule). If nothing matches, the meeting falls back to the feed's fallback project. So put your most specific rules first and set a sensible fallback.
Rule types
- Title contains — match a keyword in the meeting title (e.g. "Acme" → the Acme project).
- Attendee / organizer — match an email address or a whole domain (e.g.
@acme.com). - Recurring meeting — pin a specific repeating series to a project.
Add a rule, then set its project inline. Edit the keyword or address in place anytime.
Recurring meetings detected
This only runs once you've connected a calendar feed and turned its signal on in Settings → AI suggestions. Connecting alone isn't enough — nothing is read from a source until you switch it on.
ProjectPacer spots your repeating meetings and lists them under "Recurring meetings detected," with how often they occur. Pin one to a project once and every occurrence maps automatically — or Delete it if it's not billable (deleted series are archived so they won't resurface).
Keyword and attendee rules are removed outright. Recurring-series rules are archived instead — so you can restore one later without recreating it. Toggle "Show archived" to see them.
Once meetings map, review and log them.