From captured minute to sent invoice.
ProjectPacer is the whole loop for people who bill for their work. Capture the hours, run the engagement, see the margin, and bill for it. Here's everything it does.
Time tracking & capture
One-click timers and quick entries, plus AI drafts from your calendar, code, chats, desktop, AI assistant, and Chrome profiles. Attributed to the right client, approved in one tap.
Engagements & profitability
Fixed fee, T&M, retainers, caps, and milestones with real-time burn-down, plus margin by client and person, and invoicing from tracked time.
Capacity planning
Who's booked, who's free, and whether the plan holds: utilization lanes per person, staffing from real availability, the plan checked against tracked time, and what-if scenarios with margin.
Tasks & productivity
A board or table for every client's work with the timer on the task, plus hours goals with streaks and a built-in Pomodoro timer.
Teams & collaborators
Five roles, free read-only viewers, project managers without admin, and 1099 contractors who log time but never see your money.
Integrations
GitHub, Clockify, Slack, calendar & travel, your AI assistant, the Mac menu-bar app, and a one-click import of your history.
Security & privacy
Boundaries not content, nothing logged until you approve it, never a training set, encrypted throughout, yours to delete.
The rest of the toolkit
Hours & profitability reports
Filter, group, and total your time; see margin by client, project, and person; export to CSV, JSON, or Excel.
Timesheets & approvals
Optional submit → approve with deadlines, reminders, escalation, and auto-locking approved periods.
Goals
Set targets for yourself, a team, a project's team, specific people, or the whole workspace, with pacing.
Calendar view
A week grid where meetings and logged time sit side by side; drag to create, move, and resize entries.
Mileage & travel
Trips captured from travel time, reimbursed at a rate you set, exported to CSV or PDF.
Track anywhere
Web, an installable mobile app, a Mac menu-bar app that works offline, and Slack /pp commands.
The operations of a firm ten times your size.
You bring the expertise of a full leadership team. ProjectPacer brings the operations to match: margin analysis, budget discipline, and client-ready polish, without a finance team, a stack of spreadsheets, or the hours it'd take to build yourself.
Know your most profitable client
See exactly what you make on each one. A number, not a gut feel. Then double down, or raise your rate.
Walk into every review ready
Hours used, budget left, and what you delivered. In front of you before the client even asks.
Never blow a client budget
Every engagement paces itself, so you catch the one running hot while there's still time to do something about it.
Firm-grade polish for clients
Board-ready reports and clean invoices, generated for you. The polish clients expect from a much bigger shop.
Build a bench, keep your margins
Deploy external collaborators across clients who see their work but never your money. A small firm's staffing, none of the overhead.
Get your evenings back
The time's captured as you go, so wrapping up the week takes minutes.
Put a number on your time today
Set up in minutes. Track an hour, watch it pace, see what it's worth.
30-day free trial · unlimited projects & seats · no credit card